HOW TO MANAGE THE ADMISSION PROCESS AFTER BEING ACCEPTED?
Before elaborating the answer to this question, it will be helpful to explain the streamline procedures that will be following the submission of an application:
-After you complete your course application to a university, university's international office staff will review your file and check if it's complete or not. If there is a missing or improperly prepared document in your file, they will turn back to you shortly!
-International office staff will also make a preliminary assessment of your credentials with regard to its relevance and compliance with the requirements of the respective course/s.
-If everything seems to be in place, the international office staff will forward your application file to the department for an academic assessment.
-The attending academic committee of the department will evaluate your documents at their earliest gathering and send the written results of their assessments, along with a firm decision, back to the international office.
-The committee assessment process usually takes a few days, but depending on the frequency of committee gatherings, it may extend to two or three weeks as well. (Ordinarily, graduate assessments take a longer time than undergraduate application assessments.)
In case the assessment committee's decision comes out in favor, you have been meant to be accepted to the course you applied.
Now, it's time to understand the meaning of an acceptance:
-Being accepted to a university course is the second big step of your admission process.
-However, just as your application only shows your initial intention to be admitted to a university course, the university's acceptance decision only refers to their initial intention to admit you. Nothing more!
-That means, the rest is depended on your own performance to carry the further procedures out properly. Until then, there's nothing legally binding about the acceptance for both sides.
-As a general rule, an unofficial informative letter, usually named as "offer letter", will be sent to you soon after the assessment committee's notification to the international office. (In rare cases, the respective academic unit can keep the procedures going in direct contact with you.)
-It's that letter that is expected to be guiding you on what those further procedures are and how to carry them out properly. (Read more about it in the next box.)
-Be careful about making use of the offer letter (sometimes named confusingly as "conditional acceptance") and avoid abusing its purpose. Don't forget that it's not an official document to be used for formal procedures and any misuses of it will be penalized.
-So, you need to follow the procedures dictated by the university and go one step further to obtain an official acceptance letter (conditional or unconditional) to be used in formal procedures.
There is no doubt that receiving a positive response against your application will be the most thrilling and unforgettable moment of your tough challenge in pursue of transition to the university life abroad.
This exciting response will come to you in the form of an informative letter, usually named as "offer letter" and sent via e-mail, handling of which is extremely important for a successful admission process management.
-So, carefully read the letter and make sure to understand exactly what the university is offering to you and under what conditions.
-In order to make it easier for you, we are outlining the essential elements of a typical offer letter below, as a simple check list also:
-Full Name and other Personal Information (Even too rare, similar names can lead to confusion sometimes. Be sure if it addresses you!)
-Faculty/Department or School (There may be different courses under similar names. Avoid confusion again!)
-Degree and Duration of the Course (Both are correct?)
-Academic Year & Intake to Start (Fall or spring intake?)
-Expected Date of Graduation (Under normal circumstances.)
-Number of the Courses to be Taken and the Prerequisites of Thesis Study (For graduate courses.)
-Credits Per Semester, Per Year and Total Credits to be Collected (Credits/ECTS?)
-Medium of Instruction (English, Turkish, another language, or a mix?)
-Location of the School & Classes (Universities may have more than one campuses.)
-Time Slots of the Classes (Day or evening classes?)
-Language Requirement (Are you required to attend the Prep-School first? How long does it take?)
-Foundation or Scientific Preparation (Are you required to take extra courses to covering any deficiencies and preparing for the program? How long does it take?)
-Regular Tuition Fee (Annual or program based? Unit of Currency?)
-Scholarships and/or Discounts (If any)
-Fringe Benefits (dorms, shuttles, special amenities, insurances, etc.) (If any)
-Proposed Length and Continuance Conditions of Scholarships and Discounts (Must be confirmed!)
-Net Tuition Fee After Scholarships and/or Discounts!
-Proposed Ratio of Annual Tuition Fee Increments (If any) (Must be confirmed!)
-Extra Payments to be Charged In Case of Exceeding the Course Duration (Course extension fees and conditions?)
-Payment Conditions and Installment Options (Any customization options?)
-Deadline and Amount of the Deposit Payment (If any)
-Deadlines for Tuition Fee Payment and Final Registration
-Payment Methods (Bank transfer, credit/debit cards, cash delivery?)
-Dates of Entry Examinations or Interviews (If you are required to take any.)
-Dates of Orientation Program (If any)
-Date of Semester/Course Start
-Date, Validity and Expiration Date of the Offer
-Documents Required for Final Registration
-University's Bank Account Information
-Contact Info of Registrar's Office
It's probable that some of the information above will not be included in some offer letters. The university may consider it as being very clear, and so, unnecessary to state in the offer letter. But, you can keep it with you as a question to be asked and confirmed in due of time!